Guidelines, Policies and Processes


Below is a list of NAFAS and BB&O guidelines, policies and processes to help area and club administrators.   In some cases there will be associated forms listed on the Forms page..  Other pages in the Admin section of this website provide extra information specific to particular roles, for example the Secretaries/Administrators and Chairman/Management Team pages.

The most recently produced documents are listed at the top of this page.  It is worth noting that in the case of some guidelines it may be more useful to search for appropriate information on the internet..

COVID and Online Event Guidelines
BBandO Surviving 2021 – Guidelines for Clubs – February 2021
BBandO Zoom Guide for Participants – practical information for participants
BBandO Zoom Guide for Organisers – practical information for event organisers
NAFAS Zoom Guidelines ver1.2 201117
BBO COVID guidelines – 23 July 2020
NAFAS – UNLOCK GUIDANCE
NAFAS Documents for the current guidelines on dealing with Extreme Situation for Club Meetings

Data Collection and Protection
Data Protection defines the overall BB&O approach to the Data Protection Act 2018 and includes links to:
–  BBandO Data Protection and Privacy Policy – 2021-03-05  and
–  BBandO Data Protection Guidelines for Clubs – 2021-05-25 which provides help for clubs on how they should define their own policy and processes regarding Data Protection
See Forms for related forms.
See Secretaries/Administrators for more information regarding club details on BB&O and NAFAS databases

Club Expansion and Survival
BBandO Guidelines for Club Survival – February 2021
BB&O Guidelines – converting visitors to members
NAFAS Rescue Plan for Ailing Clubs

Club Management including guidelines are particularly relevant to Chairmen and Management Teams
Club Management
Chairman/Management Team
BBandO Club Constitution Template – February 2021
Administrative Meeting Guidelines

The following guidelines are particularly relevant to Programme Secretaries
NAFAS Guidelines for Programme Secretaries – Download and print 2 pages per sheet and fold to form an A5 booklet
Blue Form Process
See NAFAS Documents for the current NAFAS Code of Practice
See NAFAS Documents for the current guidelines on dealing with Extreme Situation for Club Meetings
BB&O Sample 1st letter to demonstrator
BB&O Sample 2nd Letter to demonstrator
BB&O Sample directions for demonstrators (largely redundant with satnav)

The following guidelines are relevant to Secretaries/Administrators
Secretaries/Administrators
Administrative Meeting Guidelines

The following guidelines are particularly relevant to Treasurers
NAFAS – The Role of the Club Treasurer – this may be printed 2 pages per sheet and folded to form an A5 booklet.
NAFAS Club Annual Financial Health Check
NAFAS Insurance Guidelines

The following guidelines are particularly relevant to  Media Officers
BBO-Printed-publicity-Guidelines-Issue 3 gives advice on how to produce effective printed publicity material
How to set up a WordPress Website describes how to set up a free website using WordPress
How to set up a Twitter Page describes how to set up a Twitter page
How to set up a Facebook Page – V4 describes how to make effective use of Facebook
How to set up Pinterest – V3 describes how to set up Pinterest

The following guidelines are particularly relevant to Flower Arranger Reps
Guidelines for Flower-Arranger Reps – May 2020

Safety Guidelines
Risk Management Guidelines
Health and Safety Risk Assessment for Venues including a sample risk assessment form
Lifting and Manual Handling
Health and Safety Guidelines for Food
First Aid

NAFAS Guidelines for Speaking
Introductions – Guidelines for doing an introduction
Introduction – NAFAS YouTube Video
Vote of Thanks and Oops The difficult Vote of thanks – Guidelines for doing a vote of thanks
Vote of Thanks – NAFAS You Tube Video