Guidelines, Policies and Processes


Below is a list of NAFAS and BB&O guidelines, policies and processes to help area and club administrators.   In some cases there will be associated forms listed on the Forms page..  Other pages in the Admin section of this website provide extra information specific to particular roles, for example the Secretaries page.

The most recently produced documents are listed at the top of this page.  It is worth noting that many of the NAFAS guidelines were produced some time ago and not guaranteed to be up to date, so it may be more useful to search for appropriate information on the internet..

COVID and Online Event Guidelines
BBandO Surviving 2021 – Guidelines for Clubs – February 2021
BBandO Zoom Guide for Participants – practical information for participants
BBandO Zoom Guide for Organisers – practical information for event organisers
NAFAS Zoom Guidelines ver1.2 201117
BBO COVID guidelines – 23 July 2020
NAFAS – UNLOCK GUIDANCE
Area D3B Extreme Conditions (1) –  NAFAS guidelines regarding event cancellations

Data Collection and Protection
BBandO Data Protection and Privacy Policy – 2021-03-05  –  defines how the Area complies with the  Data Protection Act 2018.
See Forms for related forms.
See Secretaries for more information regarding club details on BB&O and NAFAS databases
BBandO Data Protection Guidelines for Clubs – 2021-05-25– provides help for clubs on how they should define their own policy and processes regarding Data Protection.

Club Expansion and Survival
BBandO Guidelines for Club Survival – February 2021
BB&O Guidelines – converting visitors to members
NAFAS Rescue Plan for Ailing Clubs

Club Management
BBandO Club Constitution Template – February 2021
NAFAS Organising a Flower Club Part 1
NAFAS Organising a Flower Club Part 2
NAFAS Organising a Flower Club Part 3
The Role of the Club Chairman

The following guidelines are particularly relevant to Chairmen and Programme Secretaries
NAFAS Code of Practice
NAFAS Area D3B Extreme Conditions (1)

The following guidelines are particularly relevant to Programme Secretaries
NAFAS Guidelines for Programme Secretaries – Download and print 2 pages per sheet and fold to form an A5 booklet
Blue Form Process
BB&O Sample 1st letter to demonstrator
BB&O Sample 2nd Letter to demonstrator
BB&O Sample directions for demonstrators (largely redundant with satnav)

The following guidelines are particularly relevant to Secretaries
The Role of Club Secretary

How to Write Minutes

The following guidelines are particularly relevant to Treasurers
NAFAS – The Role of the Club Treasurer – this may be printed 2 pages per sheet and folded to form an A5 booklet.
NAFAS Club Annual Financial Health Check
NAFAS Awards for All (print double-sided, or single sheets placed back-to-back, and fold to form an A5 leaflet)
NAFAS Supplement for Awards for All
NAFAS Insurance Guidelines

The following guidelines are particularly relevant to  Media Officers
BBO-Printed-publicity-Guidelines-Issue 3 gives advice on how to produce effective printed publicity material
How to set up a WordPress Website describes how to set up a free website using WordPress
How to set up a Twitter Page describes how to set up a Twitter page
How to set up a Facebook Page – V4 describes how to make effective use of Facebook
How to set up Pinterest – V3 describes how to set up Pinterest

The following guidelines are particularly relevant to Flower Arranger Reps
Guidelines for Flower-Arranger Reps – May 2020

NAFAS Safety Guidelines
NAFAS Guidelines for Risk Management
NAFAS Risk Assessment Form
NAFAS Guidelines for Food & Hygiene
NAFAS Lifting and Manual Handling
NAFAS First Aid

NAFAS Guidelines for Speaking
Introductions – Guidelines for doing an introduction
Introduction – NAFAS YouTube Video
Vote of Thanks and Oops The difficult Vote of thanks – Guidelines for doing a vote of thanks
Vote of Thanks – NAFAS You Tube Video