The Admin section of this website contains a range of NAFAS and BB&O processes, guidelines and forms to help club and area administrators in their respective roles.
This Area Management page describes the overall organisation of the BB&O area.
It includes other general information relevant to the area and clubs.
- Forms has a full list of forms which should be completed to ensure effective organisation of the area and its clubs
- Area Standards and Logos defines standards for the area
- Area Staging and Trophies contains details of all area equipment for staging shows and festivals, and a list of trophies and their whereabouts.
- Glossary of Terms and Acronyms defines some of the terms used on this website and elsewhere
As defined in the BB&O Constitution 2016 the area is managed by Area Officers who constitute the Finance and General Purposes (F&GP) Committee. The F&GP committee meets quarterly and reports back to member clubs at Area Council Meetings which are normally held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ on the first Monday of March, June and September, and the AGM on the 2nd or 3rd Friday in November.
There is a County Representative for each of our three counties who acts as liaison between clubs in that county and the F&GP committee.
Our JDSE team coordinates all activities relating to NAFAS accredited judges, demonstrators, speakers and teachers within our area. The team nominates representatives for each of these disciplines on the equivalent national standing committee, and the national Junior Liaison committee. The JDSE team also organises area workshops, and aspects of any area event which relate to JDSE responsibilities.
Our Media team coordinates all activities relating to publicity and communication, including a nominated representative on the national photography committee.
Our Area Chairman acts as our representative on the NAFAS National Advisory Council.
Our Area President acts as a figurehead for the organisation, chairing the AGM and advising officers as required. The Area Vice-President acts as her deputy.
National Associate of Honour status is a recognition of the significant contribution that people have made to NAFAS in their lives. Within our area we are pleased to have three of our past presidents, Betty Treweeke, Elizabeth Gidman and Jane Rowton-Lee as National Associates of Honour. Jane Rowton-Lee also holds the St Dunstan medal in recognition of her outstanding contribution when she was the NAFAS Coordinator for the flower displays for 10 years in Westminster Abbey.
The following paragraphs describes what normally happens. However in the current COVID crisis many things are operating differently – see COVID-19 Update
Area Council Meetings are normally held 10.30-12.00 on the first Monday in March, June and September, with the AGM on either the 2nd or 3rd Friday in November. They are normally held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ. Area Officers and Representatives report on news, finances, events and issues. All members of the area are welcome to attend, but only one member from each club is entitled to vote.
At each Council Meeting club representatives should collect their club bundle from their appropriate County Rep. The club bundle will normally include Focal Points for their members and visitors, and any other fliers and information that is available only on paper. All other correspondence with clubs is via email. Club Chairmen should display all information on their club noticeboard or pass to the relevant Club Officer as appropriate.
Provisional Dates for the 2021 Council Meetings:
- Monday 1st March 2021: 10.30-12.00 – May be via Zoom
- Monday 7th June 2020: 10.30-12.00
- Monday 6th Sep 2020: 10.30-12.00
- AGM – Friday 12th November: 10.30-12.00
Council agendas and minutes are emailed to each club, and to all area officers and representatives. Individuals may request email copies by completing this form:
BBandO Data Protection Policy – August 2018 describes how the Area complies with the 2018 General Data Protection Regulations (GDPR). This will be reviewed by the F&GP committee annually.
A GDPR Form for Area Contacts should be completed by all Area Officers, Representatives and others whose contact details are on the area and/or NAFAS websites to confirm that their contact details can be published. Judges, Demonstrators, Speakers and Teachers should also complete this form.
A GDPR Form for Club Contacts should be completed by all club officers and members whose details are shared on the area and/or NAFAS websites.
Area Skills Register
When planning events we often wish we knew of skills and assets that area members my have, but do not think to mention. Thus we are trying to create a register (which will only be held by the area secretary) that we could refer to from time to time. Please see Skills Register Request for examples and email relevant information to Area Secretary
Club Officers Day
A Club Officers Day (COD) is held approximately every three years to assist Club Officers and provide a forum for learning and discussion. The last COD, entitled ‘Let’s Communicate’ was held on Thursday 16th March 2017. To see the full Powerpoint presentation from that day go to Club Officers Day 2017