Area Management

The Admin section of this website contains a range of NAFAS and BB&O processes, guidelines and forms to help club and area administrators in their respective roles.

This Area Management page describes the overall organisation of the BB&O area.

It includes other general information relevant to the area and clubs.





As defined in the BBandO Constitution Nov 2021 the area is managed by Area Officers who constitute the Finance and General Purposes (F&GP) Committee.   The F&GP  committee meets at least quarterly and reports back to member clubs at Area Council Meetings which are normally held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ on the first Monday of March, June and September, and the AGM on the 2nd or 3rd Friday in November.

There is a County Representative for each of our three counties who acts as liaison between clubs in that county and the F&GP committee.  We also have a Flower Arranger Representative who coordinates club orders for The Flower Arranger magazine.

Our JDSE team coordinates all activities relating to NAFAS accredited judges, demonstrators, speakers and teachers within our area.  The team nominates representatives for each of these disciplines on the equivalent national standing committee, and the national Junior Liaison committee.  The JDSE team also organises area workshops, and aspects of any area event which relate to JDSE responsibilities.

Our Media team coordinates all activities relating to publicity and communication, including a nominated representative on the national photography committee.

Our Area Chairman acts as our representative on the NAFAS National Advisory Council.

Our Area President acts as a figurehead for the organisation, chairing the AGM and advising officers as required.  The Area Vice-President acts as her deputy.

National Associate of Honour status is a recognition of the significant contribution that people have made to NAFAS in their lives.  Within our area we are pleased to have  two of our past presidents, Elizabeth Gidman and Jane Rowton-Lee as National Associates of Honour.  Jane Rowton-Lee also holds the St Dunstan medal in recognition of her outstanding contribution when she was the NAFAS Coordinator for the flower displays for 10 years in Westminster Abbey.  Irene Manson, who has contributed so much to BB&O and NAFAS was awarded National Associate of Honour status at the 2021 NAFAS AGM.

Council Meetings

Area Council Meetings are normally held 10.30-12.00 on the first Monday in March, June and September, with the AGM on either the 2nd or 3rd Friday in November.  They are normally held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ.  Area Officers and Representatives report on news, finances, events and issues.  All members of the area are welcome to attend, but only one member from each club is entitled to vote.

At each Council Meeting club representatives should collect their club bundle from their appropriate County Rep. The club bundle will normally include  Focal Points for their members and visitors, and any other fliers and information that is available only on paper.  All other correspondence with clubs is via email.   Club Chairmen should display all information on their club noticeboard or pass to the relevant Club Officer as appropriate.

Dates for the 2022 Council Meetings:

  • Monday 7th  March 2022: 10.30-12.00 – Benson 
  • Monday 13th June 2022: 10.30-12.00 – Benson 
  • Monday 5th Sep 2022: 10.30-12.00 – Benson
  • AGM – Friday 11th November 2022: 10.30-12.00 – Benson

Council agendas and minutes are emailed to each club, and to all area officers and representatives.  Individuals may request email copies by completing this form:

Data Protection

BBandO Data Protection and Privacy Policy – 2021-03-05  describes how the Area complies with the Data Protection Act 2018 (recently known as GDPR).  This will be reviewed by the F&GP committee annually.

A Data Protection Agreement Form should be completed by all relevant individuals.  That page defines who is relevant.

Area Skills Register

When planning events we often wish we knew of skills and assets that area members my have, but do not think to mention.  Thus we are trying to create a register (which will only be held by the area secretary) that we could refer to from time to time.  Please see Skills Register Request for examples and email relevant information to  Area Secretary

Club Officers Day

A Club Officers Day (COD) has previously been held every three years to assist Club Officers, and to provide a forum for learning and discussion.  As an alternative to this one day event the F&GP committee are currently delivering a series of Zoom workshops. Each workshop is themed on a particular aspect of managing a club.  For more information see Run a Successful ClubThese FREE workshops are open to any member of the area, but ideally we would like at least one member from each club to attend each event.  LET’S WORK TOGETHER.

The 2017 COD, entitled ‘Let’s Communicate’ was held on Thursday 16th March 2017.  To see the full Powerpoint presentation from that day go to Club Officers Day 2017