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Area Management

Area Management


PEOPLE

As defined in the BB&O Constitution 2016 the area is managed by Area Officers who constitute the Finance and General Purposes (F&GP) Committee.   The F&GP  committee meets quarterly and report back to area at Area Council Meetings which are normally held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ on the first Monday of March, June and September, and the AGM being on a Friday in November.

There is a County Representative for each of our three counties who acts as liaison between clubs in that county and the F&GP committee.

Our JDSE Committee coordinates all activities relating to NAFAS accredited judges, demonstrators, speakers and teachers within our area.  There is a representative for each of these disciplines on the equivalent national standing committee.  The JDSE Committee also organises area day schools, and aspects of area events which relate to JDSE responsibilities.

Our Photography Representative and Junior Liaison Representative represent our area on the equivalent national committee.

Our media team coordinates all activities relating to publicity and communication.

Our Area Chairman acts as our representative on the NAFAS National Advisory Council.

Our Area President acts as a figurehead for the organisation, chairing the AGM and advising officers as required.  The Area Vice-President acts as her deputy.

National Associate of Honour status is a recognition of the significant contribution that people have made to NAFAS in their lives.  Within our area we are pleased to have  three of our past presidents, Betty Treweeke, Elizabeth Gidman and Jane Rowton-Lee as National Associates of Honour.  Jane Rowton-Lee also holds the special appointment as the NAFAS Coordinator for the flower displays in Westminster Abbey.

COUNCIL MEETINGS

Area Council Meetings are held 10.30-12.00 on the first Monday in March, June and September, with the AGM on either the 2nd or 3rd Friday in November. They are held in Benson Parish Hall, Sunnyside, Benson, OX10 6LZ.  Area Officers and Representatives report on news, finances, events and issues.  All members of the area are welcome to attend, but only one member from each club is entitled to vote.

Council agendas and minutes are emailed to the nominated email contact for each club, and to all area officers and representatives.  Individuals may request email copies by sending an email to Area Secretary with the subject heading ‘Council Minutes and Agendas‘.  Individuals may also request printed copies of council minutes to be posted.  Please complete Paid List renewal 2018 and send to the Area Secretary with a cheque for £10 made payable to ‘BB&O Area of NAFAS’.

At each Council Meeting clubs may collect their copies of Focal Points.  Also there will be an envelope for each club containing fliers, forms or other information.  Club Chairmen are required to display these on their club noticeboard or pass to the relevant Club Officer as appropriate

Dates for the 2018 Council Meetings are:

Dates for the 2019 Council Meetings are:

  • Monday 4th March 2019: 10.30-12.00
  • Monday 3rdJune 2019: 10.30-12.00
  • Monday 2ndSep 2019: 10.30-12.00
  • AGM – Friday 15th November: 10.30-12.00, followed by lunch and demonstration

DATA PROTECTION

BBandO Data Protection Policy – August 2018  describes how the Area complies with the 2018 General Data Protection Regulations (GDPR).  This will be reviewed by the F&GP committee annually.

The BBandO Data Protection Agreement Form should be completed annually by all Area Officers, Representatives and others whose contact details are on this website to confirm that their contact details can be published.  This should be emailed from their email address to Media Officer AND  Area Secretary.
Judges, Demonstrators, Speakers and Teachers should also complete this form and email to  Media Officer AND  JDSE Secretary  

STANDARDS, PROCESSES AND GUIDELINES

The area name is Berks Bucks and Oxon Area of NAFAS, which may be abbreviated to BB&O Area of NAFAS

BB&O Proforma Document with new logos (last updated 14 July 2018) is a WORD file, containing the latest BB&O and NAFAS logos, web address and area name.  Clubs may download this to use as the basis for their own documents.

BB&O Logo Variants is a Powerpoint file containing the new BB&O and NAFAS logos in various formats that Area and Club Officers may copy into their own documents.

Other pages of this Admin section of the website contain a range of NAFAS and BB&O guidelines and forms to help Club Officers in their respective officer roles.

AREA STAGING

Equipment such as stands, bases, tables etc, is available for loan to BB&O clubs and members.  For more details see Area Staging

AREA TROPHIES

The area owns a number of Trophies which are usually awarded for achievements at shows or at the area Annual General Meeting.

AREA SKILLS REGISTER

When planning events we often wish we knew of skills and assets that area members my have, but do not think to mention.  Thus we are trying to create a register (which will only be held by the area secretary) that we could refer to from time to time.  Please see Skills Register Request for examples and email relevant information to  Area Secretary

CLUB OFFICERS DAY

A Club Officers Day (COD) is held approximately every three years to assist Club Officers and provide a forum for learning and discussion.  The last COD, entitled ‘Let’s Communicate’ was held on Thursday 16th March 2017.  To see the full Powerpoint presentation from that day go to Club Officers Day 2017